A more efficient way to manage file labeling
Steele Raymond is a full-service law firm with a long-standing reputation for supporting businesses, individuals, and key stakeholders across Dorset and the surrounding region. In a professional services environment where organization, accuracy, and presentation all matter, clear file labeling plays an important role in daily operations.
As the firm continued to grow, Steele Raymond needed a better and more cost-effective way to print labels for case files. Their previous process relied on multifunction office printers and A4 label sheets, which created unnecessary time, waste, and operational friction.
For a busy legal team, file labels need to be accurate, durable, easy to read, and consistent across practice areas. A dedicated label printing workflow offered a more reliable way to support those needs.
The labeling challenge
The firm found that producing file labels with standard office printers was time-consuming and costly. A4 label sheets could jam in larger printers, cause errors, and create waste when only part of a sheet was used.
Employees also had to spend time cutting printed labels to the required size and attaching them to physical files. This added extra manual work to a process that needed to be simple, consistent, and efficient.
As the firm expanded, Steele Raymond needed a labeling solution that could support document labeling standards across the organization while reducing waste and improving the overall presentation of case files.
The solution
Southern Barcode worked with Steele Raymond and their IT team to identify and customize a better solution for the firm’s labeling requirements. The result was a dedicated Epson C3500 label printing workflow designed to produce clear, high-quality labels for case files and related office needs.
By moving away from A4 label sheets and multifunction printers, the team gained a more focused system for printing standardized labels directly from a computer. This helped improve consistency while reducing printer issues, unused label waste, and manual handling.
How Steele Raymond benefited
The new labeling system helped the team improve the quality and consistency of their file labels while supporting internal document labeling standards.
- Clearer and easier-to-read labels for case files
- Reduced risk of errors from manually completing printed forms
- Less waste from unused sections of A4 label sheets
- Fewer printer issues caused by label sheet jams
- Faster label production for office and file management workflows
- More durable labels for physical matter files that may remain active for years
- Improved continuity across office processes
The firm also extended their label templates for address labels and file archiving, showing that the solution could support additional workflows beyond the original case file labeling requirement.
Better labels for long-term document management
Physical matter files can remain active for several years, so labels need to stand the test of time. The labels recommended for Steele Raymond were more durable than the previous approach, helping files remain organized and easy to identify throughout their lifecycle.
The Epson C3500 solution also gave the team a label printing system that was easy to use and maintain. With standardized templates and a dedicated printer, staff could produce professional labels without relying on larger office printers or time-consuming manual adjustments.
A practical workflow improvement
This case study shows how a dedicated label printing solution can improve document workflows in a professional office environment. For legal teams and other document-heavy organizations, the right labeling system can reduce waste, improve consistency, and save valuable staff time.
For Steele Raymond, the move to dedicated label printing created a cleaner, faster, and more reliable process for file labeling across the firm.
